The International College of Surgeons
United States Section (ICSUS)          
77th Annual Surgical Update – Annapolis, Maryland – June 11 to 13, 2015

Speaker/Invited Faculty Responsibilities and Obligations

As part of your agreement with the International College of Surgeons - United States Section (ICSUS) you are required as a speaker or faculty member to meet the following obligations:

1. Content of the CME Activity

According to the standards set forth by the Accreditation Council for Continuing Medical Education (ACCME):

  • The content of a CME activity should be objective, balanced, based on valid and sound scientific studies, and free of commercial bias.  You must ensure that:
  • Your presentation and materials reflect all reasonable perspectives.
  • Your clinical care recommendations are based on evidence that is accepted within the profession of medicine as adequate justification for their use.
  • All scientific research referred to, reported, or used in CME in support or justification of a patient care recommendation must conform to generally accepted standards of experimental design, data collection, and analysis.
  • You present opinions based on scientific studies and not on commercial biases.
  • The content and format of the activity promotes improvements or quality in healthcare.
  • You do not advance, either through the content of your presentation or by its format (e.g., company logos), the proprietary interests, products, or services of commercial organizations.
  • When discussing pharmaceutical products and medical devices, you should make every effort to use generic names, both verbally and in print.  Your presentation may include trade names, but if they are used, those of several companies should be used rather than only that of a single company.

2. Cooperation with ICSUS and other Sponsors

  • You must coordinate the planning and implementation of your presentation with the course director and with ICSUS or ICSUS’s designated educational partner.  You must recognize ICSUS’s authority over the planning and implementation of the educational activity as well as comply with all requests for information and meet submission deadlines.
  • Regulators require that ICSUS evaluate its CME activities.  You may be asked to complete a brief faculty evaluation of the activity.
  • The ACCME requires that ICSUS ensure compliance with its policy regarding Validation of Clinical Content.  As a faculty member, you must make reasonable efforts to ensure that clinical care recommendations, treatments, or manners of practicing presented in the CME activity for which you are responsible are within the definition of CME, are not known to have risks or dangers that outweigh the benefits, and are not known to be ineffective in the treatment of patients.  As part of our accountability to our regulators, ICSUS may require changes to your content.
  • Your primary responsibility is to the learner and to ICSUS.  You must not accept honoraria, payment or arrangements for travel expenses, or any other remuneration from a commercial company for your participation as a faculty member in this educational activity.
  • For purposes of this activity, if arranged in advance with the ICSUS Executive Director, ICSUS or its designated educational partner may provide an honorarium and arrange for, or reimburse travel expenses. 

3. Disclosure of Speaker/Faculty Relationships and of Off-label and Investigational Usage of Products

  • You must provide all required disclosure information to ICSUS, including completing and returning the Full Disclosure Form.  Information regarding relevant financial relationships will be provided in writing to the activity participants.  If you fail to provide disclosure information or refuse to disclose, you will be ineligible to participate in the development, implementation, or evaluation of this activity.
  • If you are determined to have a conflict of interest, you must work with ICSUS to resolve that conflict before participation in the planning or implementation of the activity.  Resolution of conflicts may include alteration of content. 
  • If after completing the disclosure information a change occurs in your financial relationships; please contact ICSUS to provide this new information and to allow for a review for possible conflict of interest.
  • If during your presentation, you discuss healthcare products or services during the educational activity you must disclose your relevant financial relationships regarding those products or services, you must provide that disclosure information on an introductory slide prior to the start of your presentation. 

You must ensure disclosure to the activity audience of the following if they are discussed during your presentation:

  • Off-label uses of FDA-approved pharmacological, biological, and medical products.
  • Investigational uses of pharmacological, biological, and medical products not approved by the FDA.

General Information and Guidelines for Speakers/Invited Faculty

1. Commitments made by volunteer leaders shall not be binding unless confirmed with the Executive Director of ICSUS.

2. Speakers or Invited Faculty:

Speakers defined as: Members of the International College of Surgeons-US Section who either through abstract submission or direct invitation by a program producer are scheduled to present during the 77th Annual Surgical Update. (This class does include competitors in the International College of Surgeons-US Section Scholarship program.)

Invited Faculty defined as: Non-members of the organization who are specifically invited to present on a particular topic at the meeting. Only members of this class will be eligible for any honoraria or other expense remuneration under very specific guidelines as defined within this document (see item # 5, 6 & 7).

  It should not be possible for an individual to fall within both categories.

3.  All speakers/faculty must register for the meeting and pay the appropriate fees. Members of the ICSUS who are presenting will under no circumstance have their registration fees waived. Invited faculty who are only presenting are not required to pay registration fees, but must register for the meeting using the requisite form (to be provided as appropriate). If an invited faculty presenter wishes to receive CME credit for any sessions other than the one(s) in which they are speaking, they must pay the general meeting registration fee unless prior arrangements have been made with Executive Director.

4. Speakers/faculty must make their travel and housing arrangements independently. ICSUS does not have the means to act as a travel agent for speakers/faculty. For 2015 our host venue is the Westin Hotel located in Annapolis. All meeting participants, including speakers/faculty, should attempt to stay at the Westin and utilize the room block that has been secured for the program. Not using the Westin Hotel and our designated room block will have a negative impact on the overall financial outcome of the meeting.

RESERVATION DEADLINE IS MAY 1, 2015. After that date rates & availability can no longer be guaranteed. Make your arrangements as soon as possible to guarantee your accommodations. The special nightly rate of $149 has been secured for participants. Please be sure to mention ICS when making your reservations.

 

Westin Hotel
100 Westgate Circle
Annapolis, Maryland, 21401, USA

Phone: 1-888-627-8994
Fax:      1-410-295-7420

http://www.westinannapolis.com  for general information about the Westin Hotel

5. Invited Faculty who have assisted in the generation of grant revenue and made specific arrangements for reimbursement of expenses with the program moderator and executive offices of ICSUS should note the following:

- Travel and housing expenses will not be advanced under any circumstances.

- The submission of a detailed expense report will be required within 30 days after the completion of the meeting.

- Receipts and/or hotel folios must be included with expense report.

- Airfare will only be reimbursed up to a maximum of $500 for coach class tickets.

- Airfare amounts claimed will be adjusted if guidelines are not followed or if airfare exceeds the average coach rate from a specific city

- Maximum amount allowed per night for hotel expenses is the negotiated group rate of $149 plus tax at the Westin Hotel. Reimbursement for those staying at other properties with higher rates will not exceed this amount.

- Maximum number of nights allowed for reimbursement is two (2). This will depend on the arrangements that have been made.

- ACCME guidelines only allow for reimbursement of hotel expenses for the night prior to your presentation and the night of your presentation.

- Meals cannot be claimed on expense reports and are the participant’s responsibility.

- Roundtrip taxi for both home and Baltimore airports is allowed to a maximum reimbursement of $150. Receipts are required and must be submitted with expense report.

6. ICSUS is a 501(c)3 nonprofit charity and as such has a very limited budget. While the participation of invited faculty is extremely valuable and greatly appreciated, it is the goal of the organization to not expend funds for travel and housing unless it is absolutely necessary and as previously mentioned specific grant proceeds have been obtained for this purpose.

7. Honoraria for invited faculty must be pre-arranged on a case-by-case basis and will only be available for those who have assisted to obtain educational grants that specifically provide for this type of expenditure.

Inquiries should be directed to:

                ICSUS - Office of the Executive Director, Mr. Nick Rebel, 312-787-1608 or nrebel@ficsonline.org