The International College of Surgeons - United States Section (ICS-US)
82nd Annual Surgical Update – InterContinental Airport Hotel
Minneapolis, Minnesota - June 24-26, 2021
Speaker/Invited Faculty Responsibilities and Obligations
As part of your agreement with the International College of Surgeons - United States Section (ICS-US) you are required as a speaker or faculty member to meet the following obligations:
1. Content of the CME Activity
According to the standards set forth by the Accreditation Council for Continuing Medical Education (ACCME):
the content of a CME activity should be objective, balanced, based on valid and sound scientific studies, and free of commercial bias. You must ensure that:
2. Cooperation with ICS-US and other Sponsors
3. Disclosure of Speaker/Faculty Relationships and of Off-label and Investigational Usage of Products
You must ensure disclosure to the activity audience of the following if they are discussed during your presentation:
General Information and Guidelines for Speakers/Invited Faculty
1. Commitments made by volunteer leaders shall not be binding unless confirmed with the Executive Director of ICS-US.
2. Speakers or Invited Faculty:
Speakers defined as: Members / Fellows of the International College of Surgeons (any and all national sections) or its affiliates (such as the American Academy of Neurological and Orthopaedic Surgeons [AANOS]) who either through abstract submission or direct invitation by a program producer are scheduled to present during the 82nd Annual Surgical Update. (This class does also include competitors in the International College of Surgeons-US Section Scholarship program.) Individuals who are not ICS or AANOS members, but have submitted an abstract for consideration without being specifically invited by the office of the Executive Director of ICS-US are considered a Speaker and not Invited Faculty.
Invited Faculty are defined as: Non-members of the ICS-US or AANOS who are specifically invited to present on a particular topic at the meeting through an official invitation by the office of the Executive Director. Only members of this class will be eligible to have registration fees waived or other receive expense remuneration under very specific guidelines as defined within this document (see item # 5, 6 & 7).
It is not be possible for an individual to fall within both categories.
3. All speakers/faculty must register for the meeting and pay the appropriate fees. Members of the ICS-US or AANOS who are presenting will under no circumstance have their registration fees waived. Invited faculty who are only presenting are not required to pay registration fees, but must register for the meeting as appropriate using the requisite form (to be provided). If an invited faculty presenter wishes to receive CME credit for any sessions other than the one(s) in which they are speaking, they must pay the general meeting registration fee unless prior arrangements have been made with Executive Director.
4. Speakers/faculty must make their travel and housing arrangements independently. ICS-US does not have the means to act as a travel agent for speakers/faculty. For 2021 our host venue is the InterContinental Airport Hotel located in Minneapolis, MN. All meeting participants, including speakers/faculty, should attempt to stay at InterContinental and utilize the room block that has been secured for the program. Not staying at the InterContinental in our designated room block will have a negative impact on the overall financial outcome of the meeting.
HOTEL RESERVATION DEADLINE IS Monday, May 24, 2021. After that date rates & availability can no longer be guaranteed. Make your arrangements as soon as possible to guarantee your accommodations. Special nightly rates starting at $159 have been negotiated for participants. To ensure you receive our special room rate, please identify yourself as an attendee of the International College of Surgeons – 2021 Annual Surgical Update, when making your reservations.
InterContinental Airport Hotel
Phone: (612) 725-0500
For general information about the InterContinental click HERE
5. For educational sessions (symposia or workshops) that may have received specific financial support through an unrestricted educational grant, invited Faculty may negotiate reimbursement of expenses, but only with prior approval by the program producer and executive offices of ICS-US. The following guidelines for expense reimbursement should be noted:
- Travel and housing expenses will not be advanced under any circumstances.
- The submission of a detailed expense report will be required within 30 days after the completion of the meeting.
- Receipts and/or hotel folios must be included with expense report.
- Airfare will only be reimbursed up to a maximum of $500 for coach class tickets purchased at least 21 days in advance.
- Airfare amounts claimed will be adjusted if guidelines are not followed or if airfare exceeds the average 21 day advance purchase coach rate from a specific city.
- Maximum amount allowed per night for hotel expenses is the negotiated group rate of $159 plus tax at the InterContinental. Reimbursement for those who choose to stay at other properties with higher rates will not exceed this amount.
- Maximum number of nights allowed for reimbursement is two (2). This will depend on the specific arrangements that have been made in advance with the office of the Executive Director.
- ACCME guidelines only allow for reimbursement of hotel expenses for the night prior to your presentation and the night of your presentation.
- Meals cannot be claimed on expense reports and are the participant’s responsibility.
- Roundtrip transportation for both home and Minneapolis / St. Paul Airport is allowed to a maximum reimbursement of $100. Receipts are required and must be submitted with expense report. Local transportation from the airport is not required as the hotel is connected directly to the terminal.
6. ICS-US is a 501(c)3 nonprofit charity and as such has a very limited budget. While the participation of invited faculty is extremely valuable and greatly appreciated, it is the goal of the organization to not expend funds for travel and housing unless it is absolutely necessary and as previously mentioned specific grant proceeds have been obtained for this purpose.
7. Any honorarium that may be granted for invited faculty must be prearranged on a case-by-case basis in advance.
Inquiries should be directed to:
ICS-US - Office of the Executive Director, Mr. Nick Rebel, 312-787-1608 or email@example.com